Thanks for your interest in The University of Texas at Austin as a possible filming location. University Communications is responsible for evaluating all filming requests and processing all required paperwork including UT Austin location permits, insurance certificates and fees. University Communications also manages logistics and supervises film shoots.
Filming projects that require university permission and a film location permit include, but are not limited to:
- Feature films, short films, documentaries, television programs, reality TV and independent films
- Still photography (includes interior and exterior buildings on university property)
How to Request Approval to Film on Campus
- Please contact an Administrator at UC.Workfront@utexas.edu to request access to the Workfront system.
- Once you've been added to our Workfront system you will receive an email. Enter your email address and create a password.
- Click here to submit a filming request for non-UT affiliates.
- You will need your UT EID and password to log in.
- Click here to submit a filming request through our online form in the Workfront system.
Timeframe: At Least 2 Weeks
- Submit your request at least two weeks prior to your requested filming date. This will insure we are able to accommodate your needs.
- Once the filming request form has been submitted, a member of our team will be in contact within 2 business days to start the review process.
Please Note: The University will not sign any location agreements from your production company. We will provide a filming permit that must be signed in order to film on campus. Completing the request form does NOT grant permission to film on UT's campus.
Please make sure you have reviewed the university’s insurance requirements. An insurance certificate with the required coverage must be received in order to be approved to film on campus. You will not receive a permit without a Certificate of Insurance.
If the film crew is requesting footage that would incorporate copyrighted images (logos, iconic buildings, insignia, etc.), the Office of Trademark Licensing will be contacted for a secondary approval. If no copyright use is included, a film location permit that prohibits use of the university's copyrighted images will be prepared.
All scripts must be approved by University Communications prior to a filming request being considered.
Operation of Unmanned Aerial Vehicles (UAVs or drones) on UT property require special approval from the UAV Review Group in addition to a filming permit. Please see the UAV website to review their policies and procedures.
Hired by UT College/School/Unit (CSU)
Please have the UT staff/faculty member fill out a filming request form and attach the vendor's certificate of insurance to the request. We will provide a permit upon completion.
Vendors on the list of UT Approved Videographers already carry the required insurance and do not need to obtain a filming permit when hired by a UT department.
While most areas on campus may be considered as possible filming locations, there are some areas where filming is restricted in order to protect the privacy of our students, including classrooms and dorms. Other locations on campus are permitted based on availability and approval is at the discretion of the building manager or the departments occupying the space.
If approval is received, a permit and location fee will be determined based on several factors including location, date, time, number of hours filming, size of crew and amount of equipment, and disruption to campus. Additional costs may include but are not limited to parking, safety & security personnel, etc.
Once the project receives approval, a film location permit will be prepared and uploaded in Workfront. The permit will require a signature via DocuSign and the location fee (via cashier’s check made out to the University of Texas at Austin) must be express mailed to University Communications (address below) at least 72 hours prior to filming.
Mail payment to the following address:
110 Inner Campus Drive, Stop G9999
Austin, Texas 78712
During filming, University Communications oversees compliance with provisions of the filming location permit, resolves conflicts at filming locations if they arise and assists producers with their requests for unanticipated needs.
Film crews are responsible for taking precautions to safely cover electrical cables on sidewalks and other pedestrian areas to avoid hazards and to provide safe access for people with disabilities.