Thanks for your interest in The University of Texas at Austin as a possible filming location. University Communications is responsible for evaluating all filming requests and processing all required paperwork including UT Austin location permits, insurance certificates and fees. University Communications also manages logistics and supervises film shoots.
Filming projects that require university permission and a film location permit include, but are not limited to:
- Feature films, short films, television programs, reality TV and independent films
- Documentaries that are not news productions
- Documentaries that are categorized as news but require the signing of a location permit
How to Request Approval to Film on Campus
To submit a filming request, please visit https://utexas.my.workfront.com and select New Request, then Filming, Photography, or Production Requests. Since Workfront is integrated with UT's Single Sign-On (SSO) system, you will need to use your UT EID and password to log in. If you are not in the UT SSO system, please contact an Administrator at UC.Workfront@utexas.edu. Once the form has been submitted a member of our team will be in contact within 2 business days.
If the request is approved, university personnel will ascertain availability of the location(s) requested. If the film crew is requesting footage that would incorporate copyrighted images (logos, iconic buildings, insignia, etc.), the Office of Trademark Licensing will be contacted for approval. If no copyright use is included, a film location permit that prohibits use of the university's copyrighted images will be prepared.
All scripts must be approved by University Communications prior to a filming request being considered. If approval is received, a location fee will determined based on several factors including location, date, time, number of hours filming, size of crew and amount of equipment, and disruption to campus. Prior to creation of the film location permit, an insurance certificate with required coverage must be received.
Once the project receives approval and a film location permit is prepared, a PDF of the permit will be emailed to the film crew’s representative. Two originals of the signed permit, plus the location fee (via cashiers check made out to the University of Texas at Austin) must be express mailed to University Communications at least 72 hours prior to filming. The items must be express mailed to the following address:
The University of Texas at Austin
405 West 25th Street, Stop F3200
Austin, Texas 78712-3200
During filming, University Communications oversees compliance with provisions of the filming location permit, resolves conflicts at filming locations if they arise and assists producers with their requests for unanticipated needs. Film crews are responsible for taking precautions to safely cover electrical cables on sidewalks and other pedestrian areas to avoid hazards and to provide safe access for people with disabilities.